Inventory System and Asset Tracking Solution

Enhanced User Experience in Barcode Inventory Software with Seamless Workflows Perfect for Managing Multiple Warehouses

Husam Sharkiey — Fri, 21 Apr 2023 11:53:04 +0000

Chicago, IL: On March 21, 2023, ASAP Systems of San Jose, Calif. announced the release of a new feature within their barcode inventory system. The new Site Transfer feature includes a more intuitive user experience that streamlines workflows for all users. For those responsible for managing barcoded inventory across numerous warehouses and independent locations, this new feature will make it easier to keep track of stock levels, reduce manual data entry and minimize errors.

The company released the Site Transfer feature as part of an updated version of their inventory management software to make it simpler for users to quickly and accurately transfer barcoded items between various sites and warehouses. The new update improves navigation and usability for authorized users to see inventory levels in other warehouses and locations as well as easily request inventory to be transferred. This enhancement will also include simplified procedures for an approval process for inventory transfer out as well as transfer in functions.

This feature streamlines workflows by:

Circumventing time-consuming human and manual interactions in high volume warehouse operations
Reducing time spent on administrative tasks to help ensure that stock levels are managed in the most efficient and productive manner possible.

The Site Transfer feature will also make it easier to monitor inventory from remote locations, allowing managers to track stock levels in real-time and make timely decisions regarding inventory management. Additionally, the software has updated advanced analytics, giving users more insight into inventory levels and trends. This helps businesses make more informed decisions to better manage barcoded inventory and ensure all products are readily available when needed. Users will find the latest enhancement as an addition to the traditional transactions in the system, including Sales Orders, Issue Transaction as well as the Receive process.

Learn more about our new Site Transfer Feature.

ASAP Systems

ASAP Systems is a market leader in Inventory System and Asset Tracking Solutions that uses Barcode technology with mobile Barcode, smartphones, and tablets. They help improve profitability by eliminating manual data entry, paper files, and forms and by automating record keeping. With their powerful system, businesses know 24/7 how and where Assets and Inventory are received, stored, used, and disposed of in the warehouse, field, and/or in the office. They have offices in California (headquarters), and Chicago.

To learn about this new feature in detail, click here to download our brochure on Site Transfer and how it functions.

Download Full Brochure

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New Inventory Management & Asset Tracking Mobile App – Barcode Inventory System

Husam Sharkiey — Sat, 01 Apr 2023 16:56:24 +0000

This video will explore the future of BarCloud with the launch of our new mobile app for Inventory Tracking and Asset Management. Check out the video above to learn more about the enhancements we worked on and how we’ll make barcode inventory management and asset tracking easier than ever!

We talk about:

Changing the game with Artificial Intelligence (AI),
Uninterrupted workflows with our mobile app
The latest features of our Barcode Inventory System.

You’ll always stay ahead and in the future with our new mobile app, compatible with both iOS and Android devices.

00:09 Introducing the New BarCloud Mobile App
00:34 Inventory Management with Artificial Intelligence (AI)
01:00 The First Stage of BarCloud AI
01:25 Voice Commands with BarCloud Ai
01:45 Uninterrupted Workflows and More Enhancements
02:10 Streamline Inventory Tracking with BarCloud Mobile App
02:27 Learn more about our Barcode Inventory System

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Inventory Management for the Telecommunications Industry – Barcode Inventory System

Husam Sharkiey — Tue, 24 Jan 2023 10:41:41 +0000

In this video, we discuss how our Inventory Tracking System helps the telecommunication industry efficiently manage raw materials, electronic parts, cables, and more!

We highlight:

Common inventory management challenges in the telecommunications industry
How our Barcode Inventory System can help with those issues
The benefits of effective inventory management

00:06 Inventory Management Software for Telecommunications Industry
00:15 The Challenges of Inventory Tracking
00:27 The WCA’s Old Inventory Management System
00:40 Why They Chose Our Barcode Inventory System
01:07 Learn more about our Inventory Tracking Software

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WCA Wireless – Case Study

Husam Sharkiey — Tue, 24 Jan 2023 10:28:53 +0000

Company Overview: WCA Wireless

The Wireless Contractor’s Association (WCA) is a trade organization headquartered in West Palm Beach, Florida. Their mission is to serve as the number one provider in the field of telecommunications. They specialize in servicing towers, civil engineering services, and Small Cell and DAS distribution. The WCA also provides services in 5G upgrades and site acquisition and integration.

They are dedicated to the core values of innovation, collaboration, leadership, and integrity, and that is reflected in all that they do. The WCA take great pride in their mission to create wireless connections for all future generations. Within their field, they seek to create and fortify wireless connections and connect future generations like never before.

The Project Challenges the World Contractor’s Association Faced Before Adopting our System

With so many different specialties, the WCA takes on a wide variety of projects within their field. Inventory management for electrical contractors requires the everyday handling of many different tools and materials. To stay faithful to their value in innovation, they need a state-of-the-art approach in all of their processes.

The challenges they faced before adopting our system were considerable. Projects have often threatened to go over their budget. Large amounts of raw materials needed to be set aside for specific endeavors. WCA often needed to place multiple orders at once, but their order processes proved to be too slow and overly complicated.

It was clear that their approach to telecom inventory management needed a new solution. To that end, Alexandria Pfirman of the WCA went online in search of a telecom inventory management software. That was when she came across our inventory system.

Why Alexandria Chose Our Inventory System

Our barcode inventory system’s robust array of features seemed perfect for the needs of the WCA. Their work requires them to often have multiple orders pending at once. This business need could be handled easily and efficiently through the Inventory Requisition tool. Individual orders were also easy to track and locate.

But what impressed Alexandria most was just how easy our inventory management software was to use. She knew it would be a very easy adjustment for employees should they choose to adopt our inventory control system. The combination of simplified orders and employee ease of use made her decision an easy one. She chose our system to serve as the WCA’s telecom inventory management software.

How the WCA Used Our Inventory Management Software

As predicted, WCA found our system simple and effective. The learning curve was very slight, so employees mastered it quickly and enjoyed how easy it is to use. It greatly simplified and automated their processes for telecom inventory management.

On a typical day, a designated employee is in charge of submitting orders for specific projects. They do this by accessing the requisition feature found within our system. Once placed, the parts advisor can work on fulfilling orders. Using our system, the parts advisor can easily filter through and find specific orders. This greatly expedited the process of order fulfillment.

“It adds simplicity to the order process,” Alexandria shared with us. “Material orders are being processed faster.” This modernized approach has helped greatly in the scope and execution of specific projects.

Happy Results!

When used as a telecom inventory management software, the WCA found that our software served as a premiere solution to the challenges that they faced. The process of handling raw materials became quick and transparent, and they can now easily process multiple orders simultaneously.

This increase in efficiency and transparency has resulted in the WCA deciding to stick with us for all of their future needs. Thus, they have decided to renew our partnership as we continue to serve as their telecom network inventory management software.

We are delighted that the WCA chose to partner with us. Their dedication to innovation and collaboration is something that we share, and their decision to renew with us reaffirms our commitment to those values. We thank them for sharing their story with us.

Call-to-Action

The WCA’s success demonstrates that our system is an effective solution to those in need of a telecom network inventory management software. Our system is innovative, intuitive, and comes with every feature needed in the telecommunication’s industry. To learn more about how you can improve your organization’s efficiency with our Inventory System depending on what system the company used, Check out our website or schedule a demo today at asapsystems.com

To learn more about how you can improve your organization’s efficiency with our Inventory System, Check out our website or schedule a demo today at asapsystems.com

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Telecommunications Inventory Management Made Easy with BarCloud

Husam Sharkiey — Tue, 24 Jan 2023 10:11:53 +0000

Optimized inventory management, maximized visibility over inventory data, and streamlined business operations with Inventory Management Software

San Jose, CA: On [1-24-2023], the Wireless Contractors Association (WCA) chose ASAP Systems of San Jose, Calif. as their barcode inventory tracking software provider. The WCA provides service in a wide variety of areas when it comes to wireless communication. As telecom inventory management requires overseeing a wide variety of raw materials and inventory, WCA wanted an efficient and reliable inventory management solution for their electrical contractors.

Faced with multiple projects often stalled due to unique demands for both tools and resources, WCA needed an inventory management system capable of processing multiple orders quickly and accurately. The company proved to be a capable provider of inventory control software when WCA adopted their software as their telecom network inventory management software.

“This system simplifies the order process,” said Alexandria Pfirman, WCA’s Logistics Manager. “It is an effective tool for our daily work processes.” This barcode inventory software has helped them decrease operating expenses and increase organizational growth with added benefits such as:

Easy to learn and implement into daily work processes.
Easy process to manage multiple orders for different projects.
Streamlined access to raw materials and resources much more quickly.
Reports and forecasts on inventory levels and future demand.

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Introducing The New Site Transfer Video – Barcode Inventory System

Husam Sharkiey — Tue, 13 Dec 2022 11:48:06 +0000

In this video, we introduce you to the new Site Transfer feature in our Barcode Inventory System. We discuss how the feature enhances user experience in our Barcode Inventory Software with seamless workflows perfect for managing multiple warehouses and locations.

00:00 Inventory Management System New Feature
00:19 Transfer Inventory Between Multiple Warehouses or Sites
00:26 Directly Transfer Inventory Between Locations in Our Systems
00:38 Streamlines Your Inventory Tracking Workflows
00:47 Additional Option to Traditional Transactions
00:58 Benefits of the Site Transfer Feature
01:08 Learn More About Our Barcode Inventory System

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Digital Touch Systems – Case Study

Husam Sharkiey — Tue, 04 Oct 2022 11:00:35 +0000

Introduction

As time presses on, businesses are becoming more and more dependent on technology for their business operations. Not having a streamlined business operation can mean losing customers. In addition, some companies find it incredibly difficult to stay updated with the constantly changing landscape. This is the problem that Digital Touch Systems aims to solve.

Created in 2009, Digital Touch Systems is an Austin, Texas-based company that elevates the brand experience and helps companies better engage with their audiences by using the Digital Touch content management system for interactive screens. Meaning that they need to manage their inventory efficiently.

The Challenge of Tracking Accurately

Before eventually purchasing our web-based inventory management solutions, Digital Touch System would track their inventory through an Excel spreadsheet. However, they found that this method lent itself to many errors. They also found that keeping track of each inventory item was incredibly time-consuming and inefficient.

Tracking on paper meant that they had to spend a lot of time manually tracking their items; this is time they could have spent more efficiently in other tasks or business operations. They realized that they would need to implement an inventory tracking system to grow.

Why Digital Touch Systems Chose Our System

Once they committed to finding a system to track their inventory, Digital Touch Systems faced another challenge: deciding which system to implement. They needed a barcode inventory system that had robust features and a configurable mobile app to track on the go. Of course, our system had it all and more.

Another critical decision was to choose whether to go with our On-Premise Solution or our Web-Based Solution. After consideration, they decided on the Web-Based Solution as it allowed them to track in real-time and saved them work on the IT front.

Thanks to our helpful team and easy-to-use system, they reported not needing a learning curve at all, understanding how to use the system almost immediately after going through training. This helped all users to quickly go back to their day to day operations, allowing them to manage their tasks easily and efficiently.

How Digital Touch Systems Used Our Web-Based Solution

On an average day with our system, Digital Touch System uses the Receive and Issue features the most to receive and send out their stock. They also use our Barcode Creation feature to create and configure barcode labels.

They also use QuickBooks for their accounting, so our integration with QuickBooks came in handy for making their operations more efficient.

In addition, they were quickly able to transfer their tracking information over to QuickBooks to simplify their finances.

Additionally, Digital Touch Systems uses our advanced inventory tracking reports to stay on top of their tracking information. They like the flexibility of the reports because the system allows them to create them in whatever format works best for them, allowing them to maintain visibility in a way that makes sense to them.

Efficient Real-Time Tracking With Our Mobile App

Being one of the things that tipped the scales in our favor, Digital Touch Systems uses our mobile application extensively, including our mobile app, because it allows them to scan the barcodes they create with their smart devices’ phone cameras. This ultimately saved them money on hardware, because they no longer had to buy expensive scanners to make the system work.

Our mobile app also allows you to track from anywhere with internet access. You will have most of the web app functionality in the palm of your hand, making real-time tracking super easy.

Happy Results!

They found that thanks to our inventory management solutions, the company drastically improved the efficiency of its tracking processes. As a result, they had more time to spend on other critical tasks. In addition, improving their inventory tracking allowed them to improve their business practices as a whole, making them an all-around more efficient organization.

To learn more about how you can improve your organization’s efficiency with our Inventory System, Check out our website or schedule a demo today at asapsystems.com

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Horton Plaza Theaters Foundation – Case Study

Husam Sharkiey — Sat, 10 Sep 2022 09:15:28 +0000

Company Overview: Horton Plaza Theatres Foundation

Horton Plaza Theatres Foundation manages the Lyceum Theatre in San Diego, overseeing two state-of-the-art theatres and an art gallery. Formed in 1983 by the San Diego City Council and funded by the city, the Foundation is responsible for being the steward of the Lyceum Theatre infrastructure, maintaining and enhancing both the theatrical as well as non-theatrical systems. Their mission is to ensure that the Lyceum Theatre continues to maintain a high level of quality in production capabilities and safely showcase the arts and culture that San Diego community members can actively participate in.

The Foundation oversees around 1,500 assets in the 40,000 square-foot building that is the Lyceum Theatre, making it a headache for the staff to rely on memory to track down equipment. They needed a web-based, easy-to-use asset management software for Theatres that employees could access anytime to track down equipment, especially during the hectic time when performances and events are being held.

The Challenge of Effectively Tracking Large Amounts of Equipment Before Our System

Horton Plaza Theatre Foundation were previously using a system that was difficult to navigate and was not compatible with the in-house MacOS that they had. This resulted in significant delays and a lot of manual work locating essential theatrical assets such as lighting equipment, audio visual equipment, sound systems, as well as personal use hearing systems for staff, and patrons. The Foundation is responsible for the non-theatrical equipment as well, which includes concession equipment, furniture, and other essential equipment for operations of an art gallery, cafe and lounge on the premises, making it twice as hard to coordinate multi-event spaces with unique equipment needs. Additionally,

the Foundation conducts audits once a year to track money spent on equipment and maintenance, as well as procurement of new equipment. Their previous system was unable to keep visible records and that meant keeping track of where money went was difficult.

Why Horton Plaza Theatre Foundation Chose Our System

Growing increasingly irritated by the labor-intensive, inefficient, and slow nature of their old system, the Foundation started their search for a web-based solution dedicated to tracking the equipment needed for theatre productions, as well as their lounge and an art gallery. They were looking for an easy-to-access online asset management system that allowed all team members to know the status, location, and condition of their equipment. It was then that they discovered our theatrical devices tracking software. When they did more research and realized the versatility of our industry-leading system, they were sold.

Our System allows customers to track not only the location of their theatrical assets, but also any other assets needed for their business. In the case of the Foundation, this meant that their concession equipment, including freezers, refrigerators, coolers, a chef oven and espresso machine, furniture and other essential electronics, could be entered into the system. The ease-of-use of our interface combined with friendly staff a quick phone call or online chat away also swayed Horton Plaza Theatre Foundation heavily in our direction.

How Horton Plaza Theatre Foundation Used Our Cloud-Based Solution

The intuitive nature of our Asset Tracking System for Theatres helped staff at the Foundation to thrive after a short 30-minute training session, allowing them to start adding their assets into the system right away which smoothly integrated with their in-house MacOS. The barcode check-out and check-in feature helped track the usage and location of their theatrical assets, making sure that even the spotlights hanging from the ceiling were accounted for.

Having a cloud-based database also worked exceptionally well for the Horton Plaza Theatre Foundation as data for an audit trail would be available at any time for review, perfect for their yearly audits. The Foundation also configured our software to generate reports on asset conditions and maintenance, helping them keep track of wear and tear on expensive equipment, and reminding staff when it is time to order a replacement.

The Results

After switching over to our web-based solution, The Horton Plaza Theatre Foundation converted their workflow into a more efficient and easy-to-follow process that saves staff as much 30 hours a year. Managing the location, condition and maintenance of 1,500 assets for two theaters as well as an art gallery and a lounge located in a 40,000 square-foot building is difficult and we were happy our web-based solution made it easier on the staff at the Foundation. Instead of doing a hectic run around the huge premises every day to locate easily misplaced equipment like microphones and walkie-talkies, the staff can now check the database for the last location of their assets made possible with the barcode check-in and check-out software we have.

Managing theatrical equipment also meant managing a lot of electronics and specialized equipment that could be finicky at times. Our Barcode Asset Tracking Solution helped the Foundation keep tracking of asset conditions and status, so staff would know well in advance when to schedule maintenance and performance checks. This eliminated situations where equipment would fail right before a production or technical difficulties due to malfunction, something very important due to the nature of commercial productions.

Call-to-Action

“Their Asset Tracking Solution provides me with peace of mind,” said Sandra L. Simmons, the executive director on the board of Horton Plaza Theatre Foundation, referring to the efficiency that our system brought to the Foundation. This was because the versatility of our software also introduced a higher level of asset visibility for the Foundation to track not just their theatrical assets, but also office supplies, staging equipment for the art gallery, furniture and concession assets, including trash and recycle receptacles.

To learn more about how you can improve your organization’s efficiency with our Asset Tracking System, Check out our website or or schedule a demo today at asapsystems.com

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Nuovo Pasta – Case Study

Husam Sharkiey — Fri, 05 Aug 2022 21:22:42 +0000

Company Overview: Nuovo Pasta

Every professional in the food industry understands that the food lane is the fast lane. With competition becoming more fierce and deadlines to assemble kit and ship becoming more demanding than ever, the need for an inventory tracking solution is crucial to success. Jeff Hamilton of Nuovo Pasta Productions Ltd. knew this truth, and so he searched for an inventory system to help put his company’s award-winning pasta on the fast track to success.

The company was growing at a much faster rate than its current inventory management methods could handle. In order to sustain Nuovo Pasta’s growth, he needed to find an inventory management system capable of being accessed easily and from anywhere. That was when he came upon our barcode inventory system.

The Challenge of Effectively Tracking Large Amounts of Equipment Before Our System

Prior to searching for an inventory management solution, Nuovo Pasta relied primarily on manual methods for their perishable inventory management. This meant that all inventory needed to be managed by pen and paper as well as Excel. But these methods were tedious, time-consuming, and came with huge drawbacks.

The first major problem was that these methods were simply too slow. Having to enter everything by hand resulted in inflated operational costs for their multiple warehouses, and not being able to stay up to speed on current inventory levels resulted in high levels of human error. This proved especially costly considering that Nuovo regularly manages an inventory of over 1,000 items that need to be sorted according to expiration date and temperature requirements. An inventory management system for the food industry needs to move as quickly as orders need to be met, it was clear that the quickly growing culinary company had outgrown the tried-and-true methods of pen, paper, and Excel.

The company was in urgent need of an upgrade, and its needs were crystal clear. For their batch/lot inventory management, error reporting needed to be swift in order to avoid mistakes in shipment. The costs of overseeing their multiple warehouses needed to be controlled and trimmed down. Most importantly, any inventory system adopted would need to be easily accessible from anywhere.

Why Nuovo Pasta Chose Our System

While researching inventory management systems for the food industry, Jeff came across our software. Immediately, he saw the utility our system could offer him. Our system’s ability to offer features focused on item and lot management would allow them to tailor our system to meet their needs perfectly.

Our system’s mobile app made logging in from any location a breeze, and having it online also allowed their inventory to become more secure through the use of a VPN. Best of all, our competitive pricing and excellent support made us stand out from the competition.

This made Jeff’s decision to entrust Nuovo Pasta’s inventory management needs to our system an easy one.

How Nuovo Pasta Used Our Software

After undergoing training and testing the software in different situations, Nuovo Pasta was ready to put our system to the test. When items arrived, staff would make use of our system’s move feature on their mobile devices in order to sort items into the correct bin. This is a crucial step given that culinary companies must follow strict guidelines for food handling and segregation.

For finished goods sold to a customer, warehouse managers would issue order confirmations, which staff would use to scan. From there, they utilize the import function our system offers, allowing them seamlessly transition between their inventory and a third-party financial software that houses their sales and purchase orders.

While discussing his experience of using our system, Jeff shared valuable insight on which features were the most vital in their day-to-day operations. “We are using the Receive, Move and Issue functions throughout each day. We are using the import function for Purchase Orders daily.”

This is but a brief overview of how Nuovo Pasta tailored our system to meet their exact needs. Our robust array of features were easy to learn and has become a vital part of their work every day. So, what were the overall results?

The Results

Adopting our system has helped Nuovo Pasta’s renowned recipes find its path to even greater success. “The technology has replaced our previous inefficient and outdated processes and helped to create true industry best practices for inventory management and control within our organization,” Jeff shared with us.

The company has reported rapid growth over the past few years, and as the company grew in scope, so too did the needs of their inventory management systems. Managing their perishable items by pen and paper has become a thing of the past. Company leadership can make informed business decisions due to being able to manage items effectively and in real time. Best of all, human errors can now be preemptively avoided, eliminating errors in shipping as well as all the headaches they can cause.

As Nuovo Pasta continues to grow as a leader in the food industry, the future looks bright for its inventory management needs. In the future, they hope to further integrate our software with other third-party platforms they use, allowing for streamlined inventory, trimmed warehouse costs, and of course more delicious pasta.

Call-to-Action

We are ecstatic that using our software has resulted in such a resounding success story for Jeff and Nuovo Pasta Ltd, and we are confident we can help your food company find its footing in the fast lane to success too. Here is how you can get started:

To learn more about how you can improve your organization’s efficiency with our Inventory System, Check out our website or or schedule a demo today at asapsystems.com

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Batch/Lot Inventory Management for The Food Industry – Inventory System

Husam Sharkiey — Fri, 05 Aug 2022 20:21:39 +0000

In the food industry, it is imperative to implement proper and effective inventory management to ensure safe consumption of your products. This video will discuss how the food industry can use our industry leading Inventory System to help manage their perishable/nonperishable inventory items with expiration dates using batch/lot inventory management. as well as kit assembly. We will highlight:

The common struggles businesses within the industry might face
How those businesses can use our Barcode Inventory System features to solve these problems
An example of a culinary company who used our Inventory Management Software and how they found success with it.

00:00 – 00:15 Inventory Management System For Food Industry Introduction

00:15 – 00:14 How To Manage Raw Materials and Perishables with Our System

00:45 – 01:17 How Our Barcode Inventory System Can Help Any Culinary Company

01:17 – 01:42 How Our Inventory System Helped Nuovo Pasta

01:42 – 2:17 Learn More About Our Barcode Inventory System

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